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By paying you are agreeing to the following
Terms and conditions of booking
Issued by Singers 4 Supper (the 'artist'), at the request of customer
(the 'client') in respect of the performance contracted to be held at
Singers 4 Supper has prepared these terms and conditions, for the benefit of both
parties. If you do not understand any part of these terms, please call Singers 4
Supper for clarification or seek legal advice before agreeing to them.
Any booking WHETHER CONFIRMED VERBALLY, ELECTRONICALLY OR IN WRITING will be a
legally binding contract subject to the following non-negotiable terms and conditions
1. All terms used in the Entertainment Booking Form shall apply in these terms and
2. Confirming the booking
2.1. All bookings take effect immediately upon acceptance of the booking by BOTH the
Client and the Artist, whether orally, electronically or in writing
2.2. The fact that the Contract has not been signed or returned is not sufficient to
invalidate the booking or acceptance of these terms.
2.3. The Artist will store the Contract for safe keeping, copies of which will be
readily available on request for the period up to and including the Event Date, and
for a further period of eighteen months.
3. Changes to contract
3.1. The agreed Total Cost may be subject to change if any details of the Contract are
altered (by agreement with both the Client and the Artist).
3.2. All changes to the Contract must be arranged and agreed by both the Client and
the Artist in advance of the Event Date.
4. Payment of fees
4.1. The total cost is inclusive of VAT if applicable and reasonable expenses
(including but not limited to, the Artist's reasonable travel time and cost).
4.2. Unless otherwise agreed by the Artist in writing on the Entertainment Booking
Form, the Balance is payable to the artist no later than 28 days before the Event
Date. If the booking is confirmed with less than 28 day notice of the Event Date, the
full balance is due upon confirmation.
4.3. If the Client fails to pay within the agreed time frame, the Artist has the right
to terminate this Contract without penalty and the Client will forfeit any fees paid
and remain liable for any cancellation fees (as per clause 5 below).
5. Cancellations by the Client
5.1. The client shall have the right to terminate this Contract only in the case of a
Force Majeure Event (as defined by clause 14) provided that the Client informs the
Artist as soon as reasonable practicable on becoming aware of the Force Majeure
5.2. Where the client has terminated (or is deemed to have terminated) the Contract,
the Artist shall use all reasonable endeavours to secure an alternative booking on the
5.3. If the client does not cancel a Contract in accordance with clause 5.1. or for
any reason other than a Force Majeure Event the Client shall be liable to pay a
cancellation fee, in addition to loss of the Deposit, calculated as per clause 5.4.
Cancellation Period Cancellation Fee
Less than 48 hours after Confirmation and more than 61 days before Event nil
Up to 60 days before Event 50% of Balance
Up to 31 days before Event 75% of Balance
30 days before Event or less 100% of Balance
5.5. All cancellation fees shall be paid to the Artist within 28 days of the Event
5.6. Any payment outstanding from the Client will referred to a debt recovery company
and will be subject to a surcharge of 15% plus VAT to cover administration fees and
costs incurred. Such surcharge together with all other charges and legal fees incurred
will be the responsibility of the Client and will be legally enforceable.
5.7. It is the Client's responsibility to ensure their venue at Event Address can
accommodate the Artist. Non-performance of this Contract by the Artist due to venue
restrictions shall result in the Client being liable to pay the Total costs.
6. Cancellation by the Artist
6.1. The Artist shall have the right to terminate this Contract only on the occurrence
of a Force Majeure Event. The Artist shall inform the Client as soon as reasonably
practicable on becoming aware of the Force Majeure Event.
6.2. The Artist shall make all reasonable attempts to find a suitable replacement
artist of similar standard, style and cost. Should a suitable replacement not be
found, the Artist agrees to refund the Client the Deposit plus any other fees already
paid in advance.
6.3. Without prejudice to any other rights the Client may have, should the Artist
purport to terminate a Contract for any reason other than a Force Majeure Event, the
Artist shall not be liable for any loss, damage, cost or expense arising out of the
breach, which was not reasonable foreseeable by the Artist at the date of the
6.4. The Client shall have the right to reject any last-minute replacement artists
provided that the replacement artist is not required to perform. If the client still
requires the replacement artist to perform, then their full fee will be due.
7. Late payment of thge balance
7.1. Failure by the Client to pay the Artist within the terms specified will result in
interest being charged on the balance due. The Artist reserves the right to claim
interest on late payments at 3% above the Bank of England base rate.
7.2. Non-payment of the balance will result in legal action and any payment
outstanding from the Client outside of these terms will be referred to a debt recovery
company and will be subject to a surcharge of 15% plus VAT to cover collection costs
incurred. This surcharge together with all other charges and legal fees incurred will
be the responsbility of the Client and will be legally enforceable.
8.1. If through their own fault, the Artist is unable to fulfil part of the event
schedule or breaks the terms of this Contract and the Client would like to claim a
reduction on the Artist's fee, a complaint must be made in writing to the Artist no
more than 30 days after the Event Date.
8.2. Any dispute between the Client and the Artist based on changes to the
contract/performance that were agreed by both the Client and the Artist, but not
confirmed in writing, a complaint must be made in writing to the Artist no more than
30 days after the Event Date.
9. Changes on the Event Date
9.1. Where possible, changes to the contract schedule that are unavoidable on the
Event Date should first be discussed and agreed with the Agent. Should this not be
possible, changes are to be agreed between the Client and the Artist prior to the
9.2. If changes negotiated between the Client and the Artist on the Event Date are
agreed to incur additional costs to the Client, the additional fees shall be paid to
the Artist no later than 7 days prior to the event.
10. Delayed event schedules and late finish fees
10.1. If due to the late running of or alterations to the Event schedule, that are of
no fault of the Artist, and the Artist is not able to perform their full performance
time within the schedule outlined in this contract, there will be no reduction in the
10.2. If the Event runs lates and the Artist is asked and agreed to finish later than
the finish time in the booking contract, and the Artist does not agree an additional
charge, then 10% of the total balance due per 30 minutes over run, payable on the
Event Date by the Client to Artist in cash or by BACS shall become due as a late
10.3. The Artist the right to refuse to finish later than the contracted finish time
11.1. If this contract includes a schedule containing the Artist's requirements for
food, accommodation, dressing rooms, technical specifications etc., then the Client
shall meet such requirements at its own expense.
11.2. If the Client has agreed to cover additional expenses incurred by the Artist
(including but not being limited to travel, refreshments, rehearsal time,
accommodation) then the Client shall meet such requirements at its own expense.
12. Sound limiters and volume
12.1. The adjustment of the volume and sound level of any equipment shall be as the
Client reasonably requires should the Client request such an adjustment.
12.2. The Artist cannot guarantee the quality of its performance should the volume be
reduced below the level of any unamplified drum kit and/or backline instruments.
12.3. The Artist cannot be held responsible for any non-performance in circumstances
where a sound limiter is set so low that live music performance is not possible for an
Artist of its type.
13. Artist equipment
13.1. It is agreed by the Client and the Artist that the equipment and instruments of
the Artist are not available for use by other performers or persons without the
written consent of the Artist. The Artist has the right to refuse to let 3rd party use
of equipment without penalty.
14. Force Majeure Event
14.1. A "Force Majeure Event" occurs where a party is unable to comply with its
obligations under this Contract for a reason outside of its control (such as war,
fire, death, illness or other capacity certified by a properly qualified medical
practitioner, epidemic, accident, civil commotion, national calamity, order of
Government or Local Authority having jurisdiction in the matter, changes in law,
foreign government policy, act of God) and which is not attributable to any act or
failure to take preventative action by the Artist or Client.
15. Rights of Third Parties
15.1. In addition to the Client and the Artist, the terms of this Contract may be
enforced with the Contracts (Rights of Third Parties) Act 1999 by the Agent.
15.2. Subject to clause 18.1., no other person who is not party to this Contract may
enforce its terms by virtue of that Act.
16.1. This Contract may be excuted in any number of counterparts which when executed
and delivered is an original, but all the counterparts together shall constitute the
16.2. The parties agree that this contract is governed by English law and hereby
submit to the exclusive jurisdiction of the courts of England and Wales.
APPENDIX - ARTIST SERVICE GUARANTEE
The Artist agrees to provide a performance that is to the best of their ability, and
reflects fully the likeness of the Artist's show, as advertised to the Client via
distribution of the Artist's demo CD's, promotional materials, profiles, pictures,
videos, web page etc. The artist will make every effort to ensure their performance is
outstanding, adhere to the client's wishes within all reasonableness, be polite and
courteous with the client, their guests and all venue staff and contractors.
The Artist agrees to provide all equipment required to undertake this performance,
unless the equipment has been contractually agreed to be provided by the Client or a
third party. It is the Artist's responsibility to ensure the good working order and
safety of their own equipment, and to obtain all necessary insurances and
The Artist agrees that their fee is inclusive of all expenses (except those that have
been itemised or accounted for separately on the front of this Contract), including
holiday entitlements, travelling expenses to and from the venue, VAT, tax, N.I. etc.
and covers any payments whatsoever due to other members of the band.
The Artist will refrain from excessive drinking before, during and after the
performance at all times when the Client or their guests are present.
The Artist will not, under any circumstances, partake of any illegal drug use on the
day of the event, or whilst at the event venue, or whilst in the presence of the
client, their guests, venue staff or other associated suppliers or artists.
The Artist will not smoke in restricted areas or park their vehicles in restricted
areas at the performance venue.
The Artist will not display any other conduct deemed anti-social, illegal, nor
reflecting badly upon themselves or the Client.
The Artist, at the time of agreeing to or signing this contract, shall not be under
any contract to a third party that might preclude them from fulfilling the
The Artist shall be suitably and tidily dressed during their performance, except with
the consent of the client or where the wearing of other attire is deemed to be a
necessary part of their act.
The Artist is responsible for their own accounting and payment of tax, VAT and
National Insurance contributions.
The Artist accepts full responsibility for maintaining their own Public Liability
insurance (which should be to a minimum of £1,000,000 cover), their own equipment
insurance,vehicle insurance and for carrying out the P.A.T. testing of their